SJSU e-Invoice

Submit Purchase Order invoices electronically to the Accounts Payable Office.

Complete the following fields:

(Enter the complete 10-digit PO Number. Click PO Number to see sample.)

(Enter the complete 10-digit Vendor ID. Click Vendor ID to see sample.)

e-Invoice Information

  1. This submission process can be utilized for credit memos.
  2. Maximum file size for upload is 10 MB.
  3. Accepted file types for upload are PDF, DOC, DOCX, JPG and JPEG.
  4. One invoice file per submission. A file may include multiple pages associated with the invoice. Multiple pages should be included in one file.
  5. The document must be an invoice, NOT a quote, order acknowledgement, sales receipt, statement, or packing list.
  6. Invoice must meet the following requirements
    1. A valid SJSU Purchase Order Number is required on the invoice.
    2. The invoice must bill San José State University.
    3. “Remit to” address is clearly identified.
    4. Detailed and itemized description of the products and/or services provided.
    5. Sales tax, as applicable.
    6. Except for common carriers (e.g., UPS or FedEX), freight charges of $200 or more must be supported with a freight bill. Include the freight bill in the same upload invoice file.
  7. Do not mail paper invoice if e-Invoice is submitted.

If you have any questions, please contact the Accounts Payable Office.